Introduction

Effective project procurement management is a cornerstone of successful project delivery, ensuring that your projects acquire the necessary goods, services, and resources on time and within budget. This Project Procurement Management training course is designed to demystify the complex process of sourcing and managing external resources. You will learn how to strategically plan for procurement, select the best suppliers, and manage contracts to minimize risk and maximize value for every project you undertake.

This intensive 10-day program will provide you with the practical skills and strategic insights needed to navigate the entire procurement lifecycle. From creating a detailed procurement plan and drafting bid documents to negotiating contracts and managing vendor relationships, you will gain the expertise to make informed decisions that drive project success. Whether you are a project manager, a procurement professional, or a stakeholder involved in sourcing, this course will equip you with the tools to master the art of strategic procurement.

Duration: 10 Days

Target Audience

• Project managers and project coordinators
• Procurement and supply chain professionals
• Contract and commercial managers
• Business owners and stakeholders
• Financial analysts
• Individuals involved in vendor selection
• Engineers and technical specialists
• Anyone seeking to formalize their procurement knowledge
• Professionals preparing for PMP or other certifications
• Team members in charge of a project's budget

Objectives

• Understand the core concepts of project procurement management.
• Learn to develop a comprehensive procurement plan.
• Master the process of selecting the right suppliers.
• Gain expertise in contract planning and negotiation.
• Learn to manage contracts and vendor relationships.
• Identify and mitigate procurement-related risks.
• Understand the legal and ethical aspects of procurement.
• Learn to use different types of contracts for various projects.
• Develop skills for effective communication with vendors.
• Understand the importance of project closure and contract finalization.

Course Modules

Module 1: Introduction to Project Procurement Management

• The role of procurement in the project life cycle.
• Key terms and concepts in procurement.
• The importance of early planning.
• Understanding the role of a procurement manager.
• Centralized vs. decentralized procurement.

Module 2: Procurement Planning

• Deciding what to procure and when.
• Creating a detailed procurement management plan.
• The make-or-buy analysis.
• Identifying different types of contracts.
• Developing the statement of work (SOW).

Module 3: Conducting a Procurement

• The process of obtaining bids and proposals.
• Developing request for proposal (RFP) and request for quotation (RFQ).
• Advertising and soliciting offers from sellers.
• Pre-bid conferences and their importance.
• The role of a weighted scoring model.

Module 4: Contract Types

• Fixed-price contracts and their risks.
• Cost-reimbursable contracts.
• Time and material (T&M) contracts.
• The benefits and drawbacks of each type.
• How to choose the right contract for your project.

Module 5: Source Selection and Bidding

• The criteria for evaluating bids.
• Techniques for vendor scoring.
• Conducting a formal vendor selection process.
• The importance of due diligence.
• Avoiding common pitfalls in the selection process.

Module 6: Contract Administration

• The role of the project team during contract execution.
• Managing changes and scope creep.
• The importance of regular performance reviews.
• Handling payments and invoices.
• Documenting communication and issues.

Module 7: Contract Negotiation

• The key phases of negotiation.
• Strategies for achieving a win-win outcome.
• Understanding the other party's interests.
• The importance of clear and concise communication.
• Finalizing the contract and ensuring all terms are met.

Module 8: Supplier Relationship Management

• Building long-term relationships with key suppliers.
• Collaborative problem-solving.
• Performance feedback and continuous improvement.
• The importance of clear roles and responsibilities.
• Handling disputes and conflicts.

Module 9: Procurement Risk Management

• Identifying common procurement risks.
• The impact of supply chain disruptions.
• Managing legal and contractual risks.
• Developing a risk response plan.
• The role of insurance and performance bonds.

Module 10: Legal and Ethical Considerations

• The importance of compliance and regulation.
• Avoiding conflicts of interest.
• The ethical principles of procurement.
• Understanding intellectual property rights.
• Contract law fundamentals.

Module 11: Project Closure

• The formal process of contract closure.
• Verifying that all work has been completed.
• Finalizing all payments and invoices.
• Conducting a final performance review.
• Archiving all procurement documents.

Module 12: Agile and Procurement

• An introduction to agile contracting.
• The role of agile teams in procurement.
• The use of master service agreements (MSAs).
• Building trust and flexibility with suppliers.
• Adapting procurement to changing requirements.

Module 13: International Procurement

• Navigating cross-border procurement challenges.
• Understanding international trade laws and tariffs.
• Currency risk and exchange rates.
• Cultural considerations in negotiation.
• The use of international contracts.

Module 14: Technology in Procurement

• An overview of procurement software.
• The use of e-sourcing platforms.
• Data analytics for decision-making.
• The future of procurement with AI and automation.
• Using technology to enhance transparency and efficiency.

Module 15: Public Sector Procurement

• The principles of public procurement.
• Understanding bidding regulations and laws.
• The importance of transparency and fairness.
• The role of open tenders.
• Avoiding fraud and corruption.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 10 working days before commencement of the training.