In the dynamic world of project management, success hinges on a clear, organized, and collaborative workflow. This "Workflow Architect: Asana Project Management Training Course" is crafted to help you master Asana, the leading work management platform that transforms chaos into clarity. You will learn to design and implement structured workflows, ensuring every team member knows their responsibilities and every project milestone is met. This course will empower you to elevate your project management skills from reactive task tracking to proactive strategic execution.

This comprehensive 10-day training provides the practical knowledge and hands-on experience needed to unlock Asana's full potential. You will learn how to automate repetitive tasks, visualize project progress with Gantt charts and timelines, and create powerful reports that give stakeholders a real-time view of project health. By the end of this program, you won't just be using Asana—you'll be architecting seamless, efficient workflows that drive productivity, foster team alignment, and deliver outstanding results, making you an invaluable asset to any organization.

Duration: 10 days

Target Audience:

• Project Managers
• Team Leads
• Marketing Managers
• Operations Managers
• Business Owners
• Scrum Masters
• Product Managers
• Project Coordinators
• Creative Directors
• Administrative Professionals

Objectives:

• Understand the core components of Asana
• Create and manage projects and tasks
• Set up effective project views (List, Board, Timeline)
• Automate workflows with rules and templates
• Collaborate and communicate effectively within Asana
• Track project progress with dashboards and reports
• Integrate Asana with other tools
• Manage a project portfolio for high-level oversight
• Use advanced features like custom fields and forms
• Optimize team workflows for efficiency

Course Modules:

Module 1: Getting Started with Asana

• The Asana interface and navigation
• Understanding the project hierarchy
• Creating your first project
• Setting up your personal "My Tasks" list
• Best practices for initial setup

Module 2: Project and Task Management

• Creating tasks and subtasks
• Assigning tasks and setting due dates
• Adding files, comments, and followers
• Using task templates for repetitive work
• The importance of clear task titles and descriptions

Module 3: Project Views

• The List view for simple task management
• Using Board view for Kanban-style workflows
• Visualizing schedules with the Timeline view
• The Calendar view for a temporal perspective
• Switching between different views

Module 4: Collaboration and Communication

• Mentioning teammates in comments
• Using the Inbox for notifications
• Approving and completing tasks
• Creating and managing teams
• The role of a Project Manager in Asana

Module 5: Rules and Automation

• Setting up simple rules to automate tasks
• Creating custom rules for specific workflows
• Using rule templates
• Triggering actions based on task status or due date
• Best practices for workflow automation

Module 6: Dashboards and Reporting

• Creating a new project dashboard
• Adding key widgets and charts
• Understanding the difference between reporting and dashboards
• Creating and customizing advanced reports
• Sharing reports with stakeholders

Module 7: Custom Fields and Forms

• The purpose of custom fields
• Creating and managing custom fields
• Using custom fields for sorting and filtering
• Creating an intake form for new requests
• Mapping form fields to a project

Module 8: Project Portfolio Management

• The purpose of Asana Portfolios
• Creating a new project portfolio
• Tracking project status at a glance
• Monitoring progress across multiple projects
• Using Portfolios for executive-level reporting

Module 9: Advanced Task Management

• Using dependencies to link tasks
• Creating task templates
• The importance of project dependencies
• Setting up start dates and end dates for tasks
• The role of milestones and goals

Module 10: Integrations

• Connecting Asana to external apps
• Using the Asana for Slack or Teams integration
• Connecting Asana with Google Drive or Dropbox
• The Asana API and its potential
• Exploring the Asana App Marketplace

Module 11: Team Workflows

• The importance of standardized workflows
• Creating a template for a new project type
• Sharing workflow templates with your team
• Optimizing team collaboration with Asana
• Providing feedback on team workflows

Module 12: Admin Console and Governance

• An overview of the Admin Console
• Managing users and teams
• Setting up security and access controls
• Understanding guest access
• Auditing user activity

Module 13: Asana for Agile and Scrum

• Using Asana for sprint planning
• Managing product backlogs with Asana
• Tracking burndown charts
• Running effective sprint retrospectives
• The benefits of Asana for Agile teams

Module 14: Time Tracking and Workload Management

• The importance of time tracking
• Using Asana's built-in time tracking features
• Connecting to time tracking integrations
• Managing team workload with the Workload view
• Avoiding resource over-allocation

Module 15: Case Studies and Scenarios

• Applying all learned skills to real-world scenarios
• Managing a marketing campaign from scratch
• Using Asana to manage a software development project
• Troubleshooting a complex workflow
• Presenting project metrics to leadership

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 10 working days before commencement of the training.