INTRODUCTION
Records management involves the
electronic storage of organization documents, physical storage of paper
documents, custodial retention of cash equivalents, archive management, and use
of third parties. To ensure the safety of organizational information an
effective system for record management and archiving is required. The business
processes of institutions are improved by the presence of a good record
management system. At the end of this course participants ought to have gained
the knowledge and skills of efficient and effective record management and
archiving.
COURSE OBJECTIVES
By the end of the course,
participants will be able to:
·
Undertake
recordkeeping analysis for an organization
·
Design a record
management plan
·
Implement a record
management system
·
Learn about the
record management best practices
·
Understand
monitoring and controlling of a record management system
DURATION
5 Days
WHO SHOULD
ATTEND
This course targets all secretaries and assistants who are
responsible for records in their organizations. The course also targets all
individuals who want to improve their record management systems.
COURSE OUTLINE
Records Management Fundamentals
·
Introduction to
records
·
Records content
context and structure
·
Record management
·
Records management
regulatory environment
Records Management System
·
Record management
system characteristics
·
Record management
system components
Record Management Processes
·
Identification of
documents to be captured as records
·
Life cycle of
Records
·
Record life cycle
management best practices
o
Capture of records
o
Registration of records
o
Classification of records
o
Storage of records
o
Access to records
o
Tracking of records
·
Records disposal
implementation
·
Records management
process documentation
Records Control
·
Records Metadata
schema
·
Business
classification schemes
·
Permission and
access rules
·
Disposition
authorities
Records Management Policy
·
Records management
policy objectives
·
Responsibilities of Record management
·
Record management
policy Key provisions
·
Training and
Competence
Protecting Vital Records
·
Potential hazards
assessment
·
Policy and
procedures that protect important documents
·
Methods of
protecting records
·
Vital documents
protection plan implementation
Monitoring and Auditing of Records
Management System
·
Undertaking regular
management policy, plan, system and guidelines reviews of records
·
Compliance to
records management guidelines monitoring
·
Records management
policy changes
Electronic Records Management
·
Electronic records
types
·
Introducing
Electronic Records Management
·
ERM management
challenges
·
Electronic
Recordkeeping System (ERKS)
·
Implementation
issues of ERM and ERKS
Records Management Standards
·
ISO 15489
·
ISO 23081
·
ISO 30300
·
ISO 30301
GENERAL
NOTES
·
This course is delivered by our seasoned trainers who have
vast experience as expert professionals in the respective fields of practice.
The course is taught through a mix of practical activities, theory, group works
and case studies.
·
Training manuals and additional reference materials are
provided to the participants.
·
Upon successful completion of this course, participants will
be issued with a certificate.
·
We can also do this as tailor-made course to meet
organization-wide needs. Contact us to find out more: training@skillsforafrica.org
· The training will be conducted at SKILLS FOR AFRICA TRAINING INSTITUTE IN NAIROBI KENYA.
· The training fee covers
tuition fees, training materials, lunch and training venue. Accommodation and
airport transfer are arranged for our participants upon request.
·
Payment should be sent to our bank account before start of
training and proof of payment sent to: training@skillsforafrica.org
Dates | Fees | Location | Apply |
---|---|---|---|
05/06/2023 - 09/06/2023 | $1500 | Mombasa | Physical Class Online Class |
03/07/2023 - 07/07/2023 | $2950 | Kigali | Physical Class Online Class |
07/08/2023 - 11/08/2023 | $1350 | Nairobi | Physical Class Online Class |
04/09/2023 - 08/09/2023 | $1500 | Mombasa | Physical Class Online Class |
02/10/2023 - 06/10/2023 | $2950 | Kigali | Physical Class Online Class |
06/11/2023 - 10/11/2023 | $1500 | Mombasa | Physical Class Online Class |
04/12/2023 - 08/12/2023 | $1350 | Nairobi | Physical Class Online Class |