Best Practices In Archival Science And Records Keeping

Introduction

Best Practices in Archival Science and Records Keeping provides professionals with the essential methodologies to manage and preserve information for long-term access and accountability. This course focuses on analyzing archival principles, implementing records management strategies, and understanding the impact of best practices on historical preservation and organizational transparency. Participants will learn to utilize archival appraisal techniques, develop preservation plans, and understand the intricacies of metadata standards and access policies. By mastering archival science and records keeping, professionals can safeguard valuable historical and organizational records, enhance information governance, and contribute to the creation of a reliable and accessible information legacy.

The increasing volume of digital and physical records and the demand for robust information preservation necessitate a comprehensive understanding of archival science. This course delves into the intricacies of records lifecycle management, digital preservation, and ethical considerations, empowering participants to develop and implement tailored archival programs. By integrating archival theory with practical applications, this program enables individuals to lead preservation initiatives and contribute to the creation of a secure and accessible information ecosystem.

Target Audience:

• Archivists
• Records managers
• Librarians
• Information governance professionals
• Museum curators
• Historians
• Researchers
• Compliance officers
• Data managers
• Students of archival science and information studies
• Individuals interested in best practices in archival science and records keeping
• Policy analysts
• Database administrators
• Data security professionals
• Knowledge managers

Course Objectives:

• Understand the principles and importance of best practices in archival science and records keeping.
• Implement techniques for conducting archival appraisal and selection.
• Understand the role of records lifecycle management in archival preservation.
• Implement techniques for managing records throughout their lifecycle.
• Understand the principles of digital preservation and long-term archiving.
• Implement techniques for preserving digital records and ensuring long-term access.
• Understand the role of metadata standards and description in archival management.
• Implement techniques for creating and managing archival metadata.
• Understand the principles of access and use policies in archival institutions.
• Implement techniques for developing and implementing access and use policies.
• Understand the legal and ethical considerations in archival science.
• Understand the challenges and opportunities of implementing archival best practices in diverse settings.
• Develop strategies for implementing and scaling up archival and records keeping initiatives.

DURATION

10 Days

COURSE CONTENT

Module 1: Foundations of Archival Science and Records Keeping

• Principles and importance of best practices in archival science.
• Understanding the evolution of archival theory and practice.
• Benefits of effective records keeping and preservation.
• Historical context and emerging trends in archival science.

Module 2: Archival Appraisal and Selection

• Techniques for conducting archival appraisal and selection.
• Implementing appraisal criteria and methodologies.
• Utilizing appraisal tools and techniques.
• Managing appraisal processes.

Module 3: Records Lifecycle Management

• Understanding the role of records lifecycle management.
• Implementing records creation, maintenance, and disposition.
• Utilizing records retention schedules and policies.
• Managing records throughout their lifecycle.

Module 4: Records Lifecycle Management Implementation Techniques

• Techniques for managing records throughout their lifecycle.
• Implementing records classification and organization.
• Utilizing records management systems and tools.
• Managing records workflows.

Module 5: Digital Preservation and Long-Term Archiving

• Understanding the principles of digital preservation and long-term archiving.
• Implementing digital preservation strategies and tools.
• Utilizing digital repository management.
• Managing digital preservation.

Module 6: Digital Records Preservation and Access Techniques

• Techniques for preserving digital records and ensuring long-term access.
• Implementing format migration and emulation.
• Utilizing digital preservation metadata.
• Managing digital archives.

Module 7: Metadata Standards and Description

• Understanding the role of metadata standards and description.
• Implementing metadata schemas and standards.
• Utilizing archival description standards (ISAD(G), EAD).
• Managing archival metadata.

Module 8: Archival Metadata Creation and Management Techniques

• Techniques for creating and managing archival metadata.
• Implementing metadata extraction and validation.
• Utilizing metadata repositories and registries.
• Managing metadata workflows.

Module 9: Access and Use Policies

• Understanding the principles of access and use policies.
• Implementing access restrictions and permissions.
• Utilizing user services and outreach programs.
• Managing access policies.

Module 10: Access and Use Policy Development and Implementation Techniques

• Techniques for developing and implementing access and use policies.
• Implementing copyright and intellectual property management.
• Utilizing access control systems and procedures.
• Managing user access.

Module 11: Legal and Ethical Considerations

• Understanding the legal and ethical considerations in archival science.
• Implementing privacy and confidentiality policies.
• Utilizing ethical guidelines and best practices.
• Managing legal and ethical risks.

Module 12: Implementation Challenges in Diverse Settings

• Understanding the challenges of implementing archival best practices.
• Implementing archival solutions in different organizational cultures and domains.
• Utilizing archival strategies in multinational and global operations.
• Managing implementation in diverse contexts.

Module 13: Archival and Records Keeping Initiative Scaling

• Techniques for developing archival project roadmaps.
• Implementing pilot project testing and evaluation.
• Utilizing scalability and performance optimization techniques.
• Managing archival team and governance.

Module 14: Case Studies: Best Practices in Archival Science and Records Keeping

• Analyzing real-world examples of successful archival implementations.
• Highlighting best practices and innovative archival solutions.
• Documenting project outcomes and impact.
• Industry and archival leader testimonials.

Module 15: The Future of Archival Science and Records Keeping

• Exploring emerging technologies and trends in archival science.
• Integrating AI, blockchain, and digital preservation tools.
• Adapting to evolving information landscapes and technological advancements.
• Building resilient and intelligent archival ecosystems.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 5 working days before commencement of the training.