Digital Project Management Tools: Streamlining Project Success

Introduction:

Effective project management is crucial for delivering projects on time and within budget. This training course on Digital Project Management Tools (Trello, Asana) equips participants with the specialized knowledge and skills to organize and track projects efficiently. Participants will learn how to utilize these popular tools to manage tasks, collaborate effectively, and enhance project visibility. This course bridges the gap between traditional project management methods and modern digital solutions, empowering professionals to optimize project workflows and achieve project goals.

Target Audience:

This course is designed for individuals and teams looking to improve their project management skills, including:

• Project Managers
• Team Leaders
• Office Administrators
• Virtual Assistants
• Freelancers
• Anyone involved in managing tasks and projects

Course Objectives:

Upon completion of this Digital Project Management Tools training course, participants will be able to:

• Understand the fundamentals of digital project management tools.
• Create and manage projects using Trello and Asana.
• Organize tasks and subtasks effectively.
• Assign tasks and set deadlines for team members.
• Collaborate with team members using shared boards and workspaces.
• Track project progress and identify potential bottlenecks.
• Utilize project visualization tools (Kanban boards, timelines).
• Implement project communication strategies within the tools.
• Integrate project management tools with other applications.
• Customize project workflows and automate tasks.
• Generate project reports and track key performance indicators (KPIs).
• Enhance their ability to manage projects efficiently and effectively.
• Improve team collaboration and communication.
• Contribute to improved project outcomes and organizational success.
• Stay up-to-date with the latest features and best practices in digital project management.
• Become a more organized and productive project manager.
• Understand ethical considerations in project data management.
• Learn how to select and implement the best project management tools for specific needs.

DURATION

5 Days

COURSE CONTENT

Module 1: Introduction to Digital Project Management Tools

• Understanding the benefits of digital project management.
• Overview of popular tools: Trello and Asana.
• Key features and functionalities of each tool.
• Choosing the right tool for your project needs.
• Setting up your account and workspace.

Module 2: Project Creation and Task Organization in Trello

• Creating boards, lists, and cards in Trello.
• Organizing tasks using labels, checklists, and due dates.
• Assigning tasks to team members and adding attachments.
• Using Trello's Power-Ups for enhanced functionality.
• Customizing board settings and workflows.

Module 3: Project Creation and Task Organization in Asana

• Creating projects, sections, and tasks in Asana.
• Using custom fields, tags, and dependencies.
• Assigning tasks to team members and setting deadlines.
• Utilizing Asana's views (list, board, calendar, timeline).
• Customizing project settings and workflows.

Module 4: Collaboration and Communication

• Using comments and mentions for team communication.
• Sharing files and documents within the tools.
• Collaborating on tasks in real-time.
• Implementing communication strategies within Trello and Asana.
• Managing notifications and staying updated on project progress.

Module 5: Project Tracking and Progress Monitoring

• Tracking task progress and completion.
• Using project views to visualize project status.
• Identifying bottlenecks and potential delays.
• Generating project reports and dashboards.
• Utilizing project analytics and insights.

Module 6: Project Visualization (Kanban Boards, Timelines)

• Understanding the Kanban methodology and its application in Trello.
• Using Trello's Kanban boards to visualize workflow.
• Utilizing Asana's timeline view for project planning and scheduling.
• Creating visual project roadmaps and milestones.
• Customizing visualizations to meet project needs.

Module 7: Integrations and Automation

• Integrating Trello and Asana with other applications (e.g., Slack, Google Drive).
• Automating repetitive tasks using rules and triggers.
• Using APIs and webhooks for custom integrations.
• Utilizing third-party integrations and add-ons.
• Streamlining workflows through automation.

Module 8: Project Reporting and Performance Measurement

• Generating project reports and exporting data.
• Tracking key performance indicators (KPIs).
• Analyzing project performance and identifying areas for improvement.
• Using data visualization to communicate project results.
• Implementing feedback mechanisms for project evaluation.

Module 9: Best Practices and Advanced Features

• Implementing best practices for digital project management.
• Exploring advanced features and functionalities of Trello and Asana.
• Customizing project templates and workflows.
• Troubleshooting common project management issues.
• Continuous learning and development in digital project management.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 5 working days before commencement of the training.