Public Procurement & Tendering Best Practices Training Course

Introduction

In the realm of government operations, efficient and transparent public procurement and tendering best practices are crucial for ensuring responsible use of taxpayer funds and delivering value to citizens. This training course, "Public Procurement & Tendering Best Practices Training Course," equips professionals with the essential knowledge and practical skills to navigate the complexities of public sector procurement. We delve into the principles of open tendering, evaluation criteria, contract administration, and compliance regulations, empowering you to conduct fair, competitive, and accountable procurement processes. By mastering these strategies, you'll enhance public trust, minimize corruption risks, and optimize resource allocation.

This program focuses on actionable insights and real-world application, enabling participants to develop and implement effective tendering documents and evaluation methodologies. We explore the latest advancements in e-procurement platforms, framework agreements, and sustainable procurement practices, emphasizing practical case studies and interactive exercises. You'll learn how to measure and report procurement performance, engage stakeholders, and foster a culture of transparency within your organization, ultimately transforming public procurement into a model of efficiency and integrity.

Target Audience:

• Public Procurement Officers and Managers
• Government Officials and Administrators
• Tender Evaluation Committee Members
• Contract Management Professionals
• Auditors and Compliance Officers
• Project Managers in Public Sector
• Legal Advisors in Public Sector

Course Objectives:

• Understand the fundamental concepts of public procurement and tendering best practices.
• Learn how to develop and implement effective tendering documents and specifications.
• Master the principles of open tendering and competitive bidding processes.
• Develop skills in evaluating tenders and selecting successful bidders.
• Learn how to manage and administer public procurement contracts effectively.
• Understand the role of compliance and transparency in public procurement.
• Implement strategies for ensuring ethical conduct and preventing corruption.
• Learn how to utilize e-procurement platforms and technologies.
• Develop skills in conducting procurement audits and reviews.
• Analyze the impact of public procurement on public service delivery.
• Understand the legal and regulatory frameworks for public procurement.
• Develop strategies for engaging stakeholders and promoting public participation.
• Stay updated with the latest trends and advancements in public procurement.

DURATION

10 Days

COURSE CONTENT

Module: Introduction to Public Procurement & Tendering:

• Overview of public procurement principles and objectives.
• The importance of transparency and accountability in tendering.
• Key drivers and trends in public procurement.
• Understanding the legal and policy framework.
• The role of public procurement in public service delivery.

Module: Developing Tendering Documents & Specifications:

• Creating clear and comprehensive tendering documents.
• Developing detailed technical specifications and requirements.
• Utilizing standard tender templates and formats.
• Implementing pre-qualification and expression of interest (EOI) processes.
• Ensuring compliance with relevant standards and regulations.

Module: Open Tendering & Competitive Bidding:

• Principles of open tendering and competitive bidding.
• Implementing public advertisement and notification processes.
• Utilizing e-tendering platforms and online portals.
• Managing tender clarification and amendment processes.
• Ensuring fair and transparent bidding procedures.

Module: Tender Evaluation & Bidder Selection:

• Developing evaluation criteria and scoring methodologies.
• Conducting technical and financial evaluations.
• Utilizing evaluation committees and panels.
• Documenting evaluation findings and recommendations.
• Selecting successful bidders and awarding contracts.

Module: Contract Management & Administration:

• Implementing contract management and administration procedures.
• Monitoring contract performance and compliance.
• Managing contract variations and amendments.
• Utilizing contract management systems and tools.
• Implementing dispute resolution and contract termination processes.

Module: Compliance & Transparency:

• Ensuring compliance with public procurement laws and regulations.
• Implementing transparency and disclosure requirements.
• Utilizing audit trails and documentation.
• Managing conflicts of interest and ethical considerations.
• Implementing public access to information policies.

Module: Ethical Conduct & Corruption Prevention:

• Implementing ethical codes of conduct and guidelines.
• Developing anti-corruption policies and procedures.
• Utilizing whistleblower mechanisms and reporting channels.
• Conducting integrity due diligence and risk assessments.
• Promoting a culture of ethical behavior and accountability.

Module: E-Procurement Platforms & Technologies:

• Utilizing e-procurement platforms and systems.
• Implementing electronic tendering and contract management.
• Leveraging data analytics and reporting tools.
• Utilizing electronic payment and invoicing systems.
• Implementing digital signatures and authentication.

Module: Procurement Audits & Reviews:

• Conducting procurement audits and compliance reviews.
• Utilizing audit checklists and protocols.
• Identifying and addressing audit findings and recommendations.
• Developing corrective action plans and remediation strategies.
• Ensuring continuous improvement and compliance.

Module: Impact on Public Service Delivery:

• Analyzing the impact of public procurement on service delivery.
• Measuring the value for money and efficiency of procurement.
• Evaluating the effectiveness of procurement outcomes.
• Implementing performance-based contracting.
• Utilizing citizen feedback and engagement.

Module: Legal & Regulatory Frameworks:

• Understanding national and international public procurement laws.
• Navigating trade agreements and regulations.
• Ensuring compliance with public finance management laws.
• Utilizing legal frameworks for dispute resolution.
• Staying updated with legislative changes.

Module: Stakeholder Engagement & Public Participation:

• Engaging stakeholders in public procurement processes.
• Implementing public consultation and participation mechanisms.
• Utilizing stakeholder feedback and input.
• Developing public awareness and communication strategies.
• Building collaborative partnerships with civil society and NGOs.

Module: Sustainable Public Procurement:

• Integrating sustainability criteria into procurement processes.
• Utilizing environmental and social considerations in evaluations.
• Promoting green procurement and circular economy principles.
• Implementing sustainable supply chain practices.
• Measuring the impact of sustainable procurement.

Module: Case Studies & Best Practices:

• Analyzing real-world public procurement case studies.
• Learning from international best practices and benchmarks.
• Adapting successful models to local contexts.
• Benchmarking procurement performance and identifying improvement areas.
• Developing continuous improvement strategies.

Module: Future Trends in Public Procurement:

• The rise of digital government and e-procurement.
• Increased focus on transparency and open data.
• The integration of AI and machine learning in procurement.
• The evolution of collaborative procurement models.
• The future of citizen-centric public procurement.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 5 working days before commencement of the training.