Records Retention & Disposition In The Digital Age: Managing Digital Records Throughout Their Lifecycle

Introduction

Records Retention & Disposition in the Digital Age: Managing Digital Records Throughout Their Lifecycle equips professionals with the knowledge to effectively manage digital records from creation to disposal. This course focuses on analyzing digital retention policies, implementing automated disposition strategies, and understanding the impact of legal and regulatory requirements on records lifecycle management. Participants will learn to utilize digital tools, ensure data integrity and compliance, and understand the intricacies of electronic destruction and long-term preservation. By mastering records retention and disposition in the digital age, professionals can enhance organizational efficiency, mitigate legal risks, and contribute to the creation of a streamlined and compliant digital information ecosystem.

The increasing volume and complexity of digital records and the need for efficient information management necessitate a comprehensive understanding of digital records retention and disposition strategies. This course delves into the intricacies of electronic records scheduling, automated workflows, and data migration, empowering participants to develop and implement effective records lifecycle management plans. By integrating legal requirements with technological solutions, this program enables individuals to lead digital records management initiatives and contribute to the creation of a well-organized and legally defensible digital archive.

Target Audience:

• Records managers
• Compliance officers
• Legal professionals
• IT managers
• Information governance professionals
• Data analysts
• Auditors
• Business analysts
• Project managers
• Students of information science and records management
• Individuals interested in digital records retention and disposition
• Security professionals
• Risk managers
• Database administrators
• Knowledge managers

Course Objectives:

• Understand the principles and importance of digital records retention and disposition.
• Implement techniques for analyzing and developing digital records retention schedules.
• Understand the role of legal and regulatory requirements in digital records disposition.
• Implement techniques for ensuring legal and regulatory compliance in records disposition.
• Understand the principles of automated disposition and electronic destruction.
• Implement techniques for automating records disposition processes.
• Understand the role of metadata management and data migration in records retention.
• Implement techniques for managing metadata and data migration for retention purposes.
• Understand the legal and ethical considerations surrounding digital records disposal.
• Implement techniques for ensuring secure and compliant electronic destruction.
• Understand the role of long-term preservation and archival strategies for digital records.
• Understand the challenges and opportunities of implementing digital records retention and disposition in diverse organizations.
• Develop strategies for implementing and scaling up digital records retention and disposition initiatives.

DURATION

10 Days

COURSE CONTENT

Module 1: Foundations of Digital Records Retention and Disposition

• Principles and importance of digital records retention and disposition.
• Understanding the evolution of records management in the digital age.
• Benefits of effective retention and disposition in enhancing efficiency and compliance.
• Historical context and emerging trends in digital records management.

Module 2: Digital Records Retention Schedule Analysis and Development

• Techniques for analyzing and developing digital records retention schedules.
• Implementing retention period determination and schedule maintenance.
• Utilizing records retention software and tools.
• Managing retention schedule development.

Module 3: Legal and Regulatory Requirements in Digital Records Disposition

• Understanding the role of legal and regulatory requirements.
• Implementing compliance with data privacy and security regulations.
• Utilizing legal hold and litigation readiness strategies.
• Managing regulatory compliance.

Module 4: Legal and Regulatory Compliance Assurance in Records Disposition

• Techniques for ensuring legal and regulatory compliance.
• Implementing compliance audits and reporting.
• Utilizing compliance monitoring tools.
• Managing legal and regulatory risks.

Module 5: Automated Disposition and Electronic Destruction

• Understanding the principles of automated disposition and electronic destruction.
• Implementing automated disposition workflows.
• Utilizing secure electronic destruction methods.
• Managing disposition automation.

Module 6: Records Disposition Process Automation

• Techniques for automating records disposition processes.
• Implementing automated notifications and approval workflows.
• Utilizing automated deletion and archiving tools.
• Managing automation workflows.

Module 7: Metadata Management and Data Migration

• Understanding the role of metadata management and data migration.
• Implementing metadata tagging and classification.
• Utilizing data migration and conversion strategies.
• Managing metadata and migration.

Module 8: Metadata and Data Migration Management for Retention

• Techniques for managing metadata and data migration for retention.
• Implementing metadata enrichment and validation.
• Utilizing data migration planning and execution.
• Managing data migration projects.

Module 9: Legal and Ethical Considerations

• Understanding the legal and ethical considerations surrounding digital records disposal.
• Implementing data privacy and confidentiality policies.
• Utilizing security protocols and access controls.
• Managing legal and ethical risks.

Module 10: Secure and Compliant Electronic Destruction Assurance

• Techniques for ensuring secure and compliant electronic destruction.
• Implementing data wiping and shredding techniques.
• Utilizing destruction certificates and audit trails.
• Managing destruction compliance.

Module 11: Long-Term Preservation and Archival Strategies

• Understanding the role of long-term preservation and archival strategies.
• Implementing digital preservation standards and techniques.
• Utilizing trusted digital repositories.
• Managing preservation plans.

Module 12: Implementation Challenges in Diverse Organizations

• Understanding the challenges of implementing digital records retention and disposition.
• Implementing retention and disposition solutions in different organizational structures and industries.
• Utilizing records strategies in multinational and global operations.
• Managing implementation in diverse contexts.

Module 13: Digital Records Retention and Disposition Initiative Scaling

• Techniques for developing retention and disposition project roadmaps.
• Implementing pilot project testing and evaluation.
• Utilizing scalability and performance optimization techniques.
• Managing retention and disposition team and governance.

Module 14: Case Studies: Records Retention and Disposition in the Digital Age

• Analyzing real-world examples of successful retention and disposition implementations.
• Highlighting best practices and innovative solutions.
• Documenting project outcomes and impact.
• Industry and records management leader testimonials.

Module 15: The Future of Digital Records Retention and Disposition

• Exploring emerging technologies and trends in records management.
• Integrating AI, machine learning, and cloud technologies.
• Adapting to evolving legal landscapes and information management needs.
• Building resilient and compliant digital records ecosystems.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 5 working days before commencement of the training.