Sharepoint Migration Mastery: Content Integration Training Course

Introduction

Seamless content migration & integration with SharePoint Online (SPO) is a critical step for organizations embracing modern collaboration and information management. This essential training course focuses on Content Migration & Integration with SPO, equipping participants with the methodologies and best practices to efficiently move, organize, and integrate their valuable digital assets into the SharePoint Online ecosystem. You will learn how to plan comprehensive migrations, utilize effective tools, and ensure data integrity and accessibility post-migration. Mastering content migration & integration with SPO is paramount for optimizing digital workplaces, enhancing productivity, and leveraging the full capabilities of Microsoft 365.

This intensive training course delves into the practical application of cutting-edge strategies for successful content migration & integration with SPO. We will explore various migration approaches, from manual techniques to leveraging advanced migration tools, and discuss strategies for handling diverse content types, metadata, and permissions. Participants will gain hands-on experience in planning migration phases, preparing source content, executing migration tasks, and validating migrated data within the SharePoint Online environment. By the end of this training course, you will possess the expertise to confidently manage complex content migration & integration projects, ensuring a smooth transition and a highly functional digital workspace within SharePoint Online.

Target Audience

• SharePoint Administrators
• Content Managers
• IT Professionals
• Records Managers
• Project Managers overseeing migrations
• Information Architects
• Business Users involved in content management

Course Objectives

• Understand the benefits and challenges of content migration to SharePoint Online.
• Learn the foundational principles of effective content migration planning.
• Master various strategies and approaches for migrating content to SPO.
• Develop skills in preparing source content for a successful migration.
• Understand the role of metadata and information architecture in SPO migration.
• Learn how to utilize native SharePoint Online migration tools effectively.
• Explore third-party migration tools and their advanced capabilities.
• Master the process of validating migrated content and ensuring data integrity.
• Understand how to manage permissions and security during and after migration.
• Learn strategies for integrating migrated content with other Microsoft 365 services.
• Explore post-migration optimization techniques for SharePoint Online.
• Understand best practices for communication and change management during migration projects.
• Apply practical techniques for content migration and integration with SharePoint Online.

Duration

5 Days

Course Content

Module 1: Understanding SharePoint Online and Migration Foundations

• Introduction to SharePoint Online and its capabilities for collaboration and content management.
• Recognizing the drivers and benefits of content migration to SPO.
• Understanding the typical phases of a content migration project.
• Identifying common challenges and risks in SPO migration.
• Setting clear objectives for your content migration initiative.

Module 2: Migration Planning and Strategy Development

• Developing a comprehensive migration plan outlining scope, timeline, and resources.
• Conducting a thorough content audit of source systems.
• Defining the migration strategy (e.g., lift & shift, selective, phased).
• Understanding the importance of stakeholder engagement and communication in planning.
• Creating a detailed migration roadmap and schedule.

Module 3: Source Content Preparation and Remediation

• Strategies for cleaning and organizing source content before migration.
• Identifying and addressing common content issues (e.g., outdated files, duplicates, large files).
• Ensuring consistent metadata application in source systems.
• Understanding file path limitations and character restrictions in SPO.
• Best practices for folder structures and document naming conventions.

Module 4: Information Architecture for SPO Integration

• Designing an optimal SharePoint Online information architecture.
• Understanding sites, libraries, lists, and content types in SPO.
• Developing effective metadata strategies for enhanced content discovery.
• Planning for site structure, navigation, and user experience.
• Aligning SPO architecture with business processes and user needs.

Module 5: Native SharePoint Online Migration Tools

• Utilizing the SharePoint Migration Tool (SPMT) for on-premises to SPO migration.
• Understanding the capabilities and limitations of SPMT.
• Performing basic file share and SharePoint on-premises site migrations with SPMT.
• Monitoring migration progress and reviewing logs within SPMT.
• Troubleshooting common issues with native SPO migration tools.

Module 6: Advanced Migration with Third-Party Tools

• Exploring leading third-party content migration tools for SPO (e.g., ShareGate, AvePoint).
• Understanding advanced features like pre-migration analysis, permission mapping, and incremental migration.
• Leveraging third-party tools for complex migrations and diverse source systems.
• Evaluating the cost-benefit of using commercial migration tools.
• Best practices for selecting and implementing a third-party migration solution.

Module 7: Post-Migration Validation and Optimization

• Developing a comprehensive validation plan to ensure content integrity post-migration.
• Verifying file counts, sizes, metadata, and permissions.
• Conducting user acceptance testing (UAT) for migrated content.
• Implementing SPO optimization techniques for performance and user experience.
• Addressing any post-migration issues and fine-tuning configurations.

Module 8: Permissions, Security, and Microsoft 365 Integration

• Managing permissions and security for migrated content in SharePoint Online.
• Understanding SPO permission levels and best practices for access control.
• Integrating migrated content with other Microsoft 365 services (e.g., Teams, OneDrive).
• Leveraging Microsoft Purview for compliance and data governance post-migration.
• Ensuring long-term data protection and security in your SPO environment.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org  Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 10 working days before commencement of the training.