Introduction

In an era of rising operational costs and heightened asset performance expectations, a reactive approach to maintenance is no longer tenable. Strategic property owners and managers are shifting their focus to proactive solutions, recognizing that a well-executed preventive maintenance program is the key to minimizing downtime, extending asset lifecycles, and ensuring operational continuity. This comprehensive training course provides a systematic framework for developing and implementing such a program, while also introducing the crucial financial discipline of lifecycle costing to justify and optimize these investments.

This program is designed for professionals who seek to transform their approach from fixing problems to preventing them. You will learn how to build maintenance schedules, forecast future expenses, and use lifecycle costing to make data-driven decisions on everything from equipment procurement to long-term capital planning. By the end of this intensive course, you will possess a powerful skill set to reduce long-term operational costs, enhance asset value, and position yourself as a strategic leader in the field of facilities and property management.

Duration

5 days

Target Audience

• Facilities managers
• Property managers
• Asset managers
• Maintenance supervisors
• Real estate engineers
• Financial analysts

Objectives

• To develop and implement a comprehensive preventive maintenance program.
• To master the principles and calculations of lifecycle costing.
• To make data-driven decisions on equipment and asset investments.
• To optimize maintenance budgets and reduce long-term operational costs.
• To understand the role of technology in maintenance planning.
• To create a strategic plan for asset longevity and value.

Course Modules

Module 1: The Foundation of Proactive Maintenance

• Differentiating between reactive, preventive, and predictive maintenance.
• The business case for a preventive maintenance program.
• Understanding the relationship between maintenance and asset value.
• Key principles of a successful maintenance strategy.
• The role of maintenance in operational continuity and safety.

Module 2: Introduction to Lifecycle Costing

• Defining lifecycle costing and its components.
• The importance of considering all costs of an asset.
• Understanding the lifecycle stages: acquisition, operation, and disposal.
• The financial benefits of lifecycle costing in decision-making.
• Key factors that influence lifecycle costs.

Module 3: Developing a Preventive Maintenance Program

• Creating a maintenance schedule based on manufacturer recommendations and usage.
• Prioritizing assets for preventive maintenance.
• Establishing standard operating procedures (SOPs) for maintenance tasks.
• The role of regular inspections and condition assessments.
• Implementing a system for maintenance tracking and documentation.

Module 4: Maintenance Budgeting and Financial Analysis

• Creating a maintenance budget based on preventive and lifecycle costs.
• Forecasting future maintenance and capital replacement costs.
• Analyzing the return on investment (ROI) of a preventive maintenance program.
• Cost-benefit analysis of equipment replacement vs. repair.
• Strategies for optimizing maintenance spending.

Module 5: Data and Technology in Maintenance

• Utilizing Computerized Maintenance Management Systems (CMMS).
• The role of Building Management Systems (BMS) and IoT sensors.
• Leveraging data analytics to optimize maintenance schedules.
• The importance of historical data in lifecycle costing.
• Using mobile applications for work order management.

Module 6: Vendor and Supply Chain Management

• Sourcing qualified vendors for specialized maintenance tasks.
• Negotiating service level agreements (SLAs) and contracts.
• Managing the supply chain for spare parts and materials.
• Evaluating vendor performance and building strategic partnerships.
• The impact of supply chain efficiency on lifecycle costs.

Module 7: Human Resources and Team Management

• The role of a maintenance manager as a leader.
• Training and certifying maintenance technicians.
• Building a high-performing and safety-conscious team.
• Developing an employee wellness and safety program.
• The impact of staff skills on maintenance quality and costs.

Module 8: Case Studies and Practical Application

• Analyzing a real-world case study of a successful preventive maintenance program.
• Conducting a lifecycle cost analysis for a major building system.
• Group exercise: developing a preventive maintenance schedule for a sample property.
• The financial implications of a failed preventive maintenance strategy.
• Discussion on lessons learned and best practices.

Module 9: Creating an Asset Management Strategy

• Integrating preventive maintenance and lifecycle costing into a broader strategy.
• Developing a long-term asset replacement plan.
• The role of asset management in portfolio strategy.
• Presenting a business case for a preventive maintenance program to senior management.
• Continuous improvement and adapting the strategy over time.

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 7 working days before commencement of the training.