Virtual Reference Services And Chatbots Training Course in Kenya
Introduction
Revolutionize your library's user support with our cutting-edge Virtual Reference Services and Chatbots Training Course. This program equips library professionals with the knowledge and skills to implement and manage effective virtual reference services, including the integration of AI-powered chatbots, to enhance user access and provide instant support anytime, anywhere. Mastering virtual reference and chatbot technology is increasingly vital for libraries seeking to meet the evolving needs of digital-native users, extend service hours, and provide scalable, efficient assistance. Our library chatbot training course offers in-depth strategies and practical guidance on leveraging these transformative tools.
This Virtual Reference Services and Chatbots training delves into the core principles of virtual reference, explores various chatbot technologies and platforms, covers the design and implementation of effective chatbot conversations, addresses user privacy and ethical considerations, focuses on integrating chatbots with existing library systems, emphasizes training staff to support virtual reference and chatbot interactions, and examines strategies for evaluating and improving these services. You will gain expertise in planning, deploying, and optimizing virtual reference and chatbot solutions to enhance user experience and streamline library workflows. Whether you are a reference librarian, digital services staff, or library administrator, this Virtual Reference Services and Chatbots course will empower you to lead your library into the future of user support.
Target Audience:
- Reference Librarians
- Digital Services Librarians
- Library Administrators
- Systems Librarians
- User Experience (UX) Librarians
- Library IT Professionals
- Anyone involved in library user support
Course Objectives:
- Understand the principles and benefits of Virtual Reference Services in libraries.
- Explore the landscape of chatbot technology and its applications in libraries.
- Learn the key steps in planning and implementing library chatbots.
- Master the design of effective and user-friendly chatbot conversations.
- Address user privacy and ethical considerations in virtual reference and chatbot interactions.
- Integrate chatbots seamlessly with existing library systems and workflows.
- Develop strategies for training staff to support and manage virtual reference and chatbots.
DURATION
5 Days
Course Content:
Module 1: Introduction to Virtual Reference Services
- Understanding the principles and benefits of Virtual Reference Services in libraries.
- Exploring the evolution of reference services in the digital age.
- Identifying different models of virtual reference (chat, email, video).
- Analyzing the advantages and challenges of virtual reference implementation.
- Best practices for establishing effective virtual reference services.
Module 2: The Landscape of Chatbot Technology for Libraries
- Exploring the landscape of chatbot technology and its applications in libraries.
- Understanding different types of chatbots (rule-based, AI-powered).
- Examining various chatbot platforms and their features.
- Identifying potential use cases for chatbots in library services.
- Best practices for selecting the right chatbot technology for your library.
Module 3: Planning and Implementing Library Chatbots
- Learning the key steps in planning and implementing library chatbots.
- Defining clear goals and objectives for chatbot implementation.
- Identifying target user groups and their information needs.
- Developing a phased implementation plan and timeline.
- Best practices for successful chatbot deployment in a library setting.
Module 4: Designing Effective Chatbot Conversations
- Mastering the design of effective and user-friendly chatbot conversations.
- Understanding the principles of conversational design and natural language processing.
- Developing clear and concise chatbot scripts and workflows.
- Incorporating helpful features like FAQs and knowledge base integration.
- Best practices for creating engaging and informative chatbot interactions.
Module 5: Privacy and Ethical Considerations
- Addressing user privacy and ethical considerations in virtual reference and chatbot interactions.
- Understanding data privacy regulations and best practices.
- Ensuring transparency about data collection and usage by chatbots.
- Addressing potential biases and limitations of AI-powered chatbots.
- Best practices for ethical implementation and management of virtual reference and chatbots.
Module 6: Integrating Chatbots with Library Systems
- Integrating chatbots seamlessly with existing library systems and workflows.
- Connecting chatbots to the library catalog, databases, and other resources.
- Utilizing APIs for data exchange and system integration.
- Streamlining workflows for handling complex inquiries escalated from chatbots.
- Best practices for seamless integration of chatbots within the library ecosystem.
Module 7: Training Staff for Virtual Reference and Chatbot Support
- Developing strategies for training staff to support and manage virtual reference and chatbots.
- Equipping staff with the skills to handle virtual reference interactions effectively.
- Training staff on chatbot functionalities, escalation procedures, and troubleshooting.
- Fostering a collaborative approach between human staff and AI assistants.
- Best practices for ongoing training and support for virtual reference and chatbot services.
Training Approach
This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.
Tailor-Made Course
This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449
Training Venue
The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.
Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant
Certification
Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.
Airport Pickup and Accommodation
Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449
Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 7 working days before commencement of the training.
| Dates | Fees | Location | Apply |
|---|---|---|---|
| 23/06/2025 - 27/06/2025 | $1500 | Nairobi |
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| 07/07/2025 - 11/07/2025 | $1500 | Nairobi |
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| 14/07/2025 - 18/07/2025 | $3500 | Johannesburg |
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| 21/07/2025 - 25/07/2025 | $1500 | Nairobi |
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| 04/08/2025 - 08/08/2025 | $1500 | Nairobi |
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| 11/08/2025 - 15/08/2025 | $1750 | Mombasa |
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| 18/08/2025 - 22/08/2025 | $1500 | Nairobi |
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| 25/08/2025 - 29/08/2025 | $1500 | Nairobi |
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| 01/09/2025 - 05/09/2025 | $1500 | Nairobi |
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| 08/09/2025 - 12/09/2025 | $3500 | Dar es Salaam |
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| 15/09/2025 - 19/09/2025 | $1500 | Nairobi |
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| 22/09/2025 - 26/09/2025 | $1500 | Nairobi |
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| 06/10/2025 - 10/10/2025 | $1500 | Nairobi |
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| 13/10/2025 - 17/10/2025 | $3000 | Kigali |
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| 20/10/2025 - 24/10/2025 | $1500 | Nairobi |
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| 27/10/2025 - 31/10/2025 | $1500 | Nairobi |
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| 03/11/2025 - 07/11/2025 | $1500 | Nairobi |
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| 10/11/2025 - 14/11/2025 | $1750 | Mombasa |
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| 17/11/2025 - 21/11/2025 | $1500 | Nairobi |
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| 24/11/2025 - 28/11/2025 | $1500 | Nairobi |
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| 01/12/2025 - 05/12/2025 | $1500 | Nairobi |
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| 08/12/2025 - 12/12/2025 | $1500 | Nairobi |
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| 15/12/2025 - 19/12/2025 | $1500 | Nairobi |
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