Introduction

In an era where efficiency and innovation are paramount, generative AI is poised to revolutionize how project managers operate. By automating content creation, streamlining workflows, and enhancing strategic decision-making, these powerful tools are shifting the focus from administrative tasks to high-value leadership. The Unlocking Potential: Generative AI for Project Managers Training Course is an intensive 10-day program designed to empower project professionals with the practical skills and strategic mindset needed to harness the full power of this transformative technology.

This course is a hands-on journey into the world of generative AI, where you will learn to integrate these applications seamlessly into every phase of the project lifecycle. You will move beyond simply understanding the technology to actively using it for everything from generating detailed project plans to drafting compelling stakeholder communications. By the end of this program, you will be equipped to lead your teams into a new era of productivity and creativity, leveraging generative AI to deliver projects faster, smarter, and with greater impact.

Duration: 10 Days

Target Audience

• Project managers
• Program managers
• Project coordinators
• Scrum masters
• Team leads
• Business analysts
• Product managers
• IT managers
• Innovation specialists
• Anyone seeking to integrate AI into their project management toolkit

Objectives

• Understand the core concepts of generative AI.
• Identify key generative AI applications for project management.
• Use AI to automate project planning and documentation.
• Master prompt engineering for effective AI interaction.
• Leverage AI for enhanced stakeholder communication.
• Automate the creation of project reports and summaries.
• Use generative AI for risk analysis and mitigation planning.
• Apply AI to improve team collaboration and brainstorming.
• Develop an ethical framework for using AI tools responsibly.
• Stay current with the latest trends in generative AI for projects.

Course Modules

Module 1: Foundations of Generative AI

• Defining generative AI and its key models
• Large Language Models (LLMs) and their capabilities
• Understanding the difference between AI and generative AI
• The history and evolution of generative AI
• Key use cases beyond project management

Module 2: Prompt Engineering for Project Management

• The art and science of effective prompting
• Structuring prompts for specific project tasks
• Techniques for refining and iterating on prompts
• Best practices for communicating with AI models
• Creating reusable prompt templates

Module 3: Automating Project Planning

• Using AI to generate project charters and scope statements
• Automating the creation of Work Breakdown Structures (WBS)
• AI-assisted task and dependency identification
• Generating project timelines and milestones
• Creating detailed resource allocation plans

Module 4: AI in Project Documentation

• Automating the drafting of project plans and reports
• Using AI to summarize meeting minutes and conversations
• Generating polished technical documentation
• Creating engaging training materials and user guides
• Standardizing and maintaining project documentation

Module 5: Generative AI for Communication

• Drafting stakeholder communications and updates
• Automating project kickoff and status meeting agendas
• Creating compelling presentations and executive summaries
• Using AI for internal team communications
• Personalizing communication for different audiences

Module 6: AI-Powered Risk Management

• Using generative AI to brainstorm potential risks
• Generating risk mitigation and contingency plans
• Creating comprehensive risk registers
• Simulating risk scenarios and their impact
• Using AI to analyze historical project data for risk patterns

Module 7: Enhancing Team Collaboration

• Using AI for creative problem-solving and brainstorming
• Automating feedback loops and team surveys
• Generating ideas for team building activities
• Using AI to summarize complex discussions
• Creating personalized learning and development paths

Module 8: AI for Quality Assurance

• Generating test cases and quality checklists
• Automating the creation of bug reports
• Using AI to draft user acceptance criteria
• Creating automated feedback mechanisms
• Analyzing project quality metrics with AI

Module 9: Budget and Forecasting with AI

• Using generative AI to assist with budget creation
• Forecasting project costs and timelines
• Analyzing financial data and identifying trends
• Creating budget variance reports
• Optimizing resource costs with AI-generated insights

Module 10: Generative AI in Agile and Scrum

• Using AI to facilitate sprint planning and retrospectives
• Automating user story and backlog refinement
• Generating acceptance criteria for user stories
• Creating sprint review presentations
• Using AI to track and analyze team velocity

Module 11: Tooling and Ecosystem

• Overview of popular generative AI tools for PM
• Integrating AI tools with existing project platforms
• Exploring custom AI models and APIs
• The future of the generative AI tool landscape
• Hands-on practice with various tools

Module 12: Ethical AI for Project Managers

• Understanding bias in generative AI
• The importance of data privacy and security
• Ensuring transparency and accountability
• The role of human oversight in AI-driven projects
• Developing ethical guidelines for your team

Module 13: Project Closeout and Lessons Learned

• Automating the creation of project closeout reports
• Using AI to analyze project successes and failures
• Generating a comprehensive lessons learned document
• Summarizing project performance for future reference
• Creating a knowledge base of past projects

Module 14: AI for Strategic Decision-Making

• Using AI to simulate strategic project scenarios
• Generating business cases and feasibility studies
• Analyzing market trends with AI
• Identifying new project opportunities
• Creating data-driven strategic roadmaps

Module 15: Case Studies and Practical Application

• Analyzing real-world examples of generative AI in projects
• Group exercises and AI-assisted problem-solving
• Developing a mini-project plan using only AI tools
• Learning from industry leaders' successes
• Presenting your AI-driven solutions

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Training Venue

The training will be held at our Skills for Africa Training Institute Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Skills for Africa Training Institute certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: info@skillsforafrica.org, training@skillsforafrica.org Tel: +254 702 249 449

Terms of Payment: Unless otherwise agreed between the two parties’ payment of the course fee should be done 10 working days before commencement of the training.